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Open Vacancy: PROCUREMENT OFFICER

Application Deadline: 22nd September 2017

Job Purpose

Responsible for the efficient coordination and management of all procurement functions and implementing the procurement strategy to support our organization’s overall strategy.

Job Responsibilities

  1. In liaison with the Programs Director, develop and implement procurement policies and procedures, implement internal controls that are in line with the policies and procedures.
  2. Implement the procurement process, and manage and control the procurement budget to maximize savings.
  3. Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
  4. Assist in the development of specifications for equipment, materials, and services to be purchased.
  5. Develop and maintain purchasing records, reports and price lists.
  6. Review stock management system to determine re-order requirements, identify the most suitable supplier from the pre-qualified suppliers;
  7. Receive approved requisitions and prepare and dispatch/ delivery notes as needed for provisions and follow up to ensure timely delivery;
  8. Monitor unfilled orders and if necessary consult requisitioning departments for alternative specifications, or to guide on alternative suppliers.
  9. Ensure quality products are sourced and supplied at the best prices.
  10. Collect and collate information/statistics in preparation for negotiations and renewal thereof of service contracts for equipment and machinery.
  11. Coordinate the printing and ordering of stationery, price reviews on all types of stationery, obtaining quotations from suppliers to facilitate negotiations for good prices.
  12. Verify bills against orders before forwarding for authorization and eventually, payment by Finance department.
  13. Comply with and maintain knowledge of applicable rules, legislation, standards and best practices.
  14. Establish and negotiate contract terms and conditions, and maintain supplier relationships.
  15. Administer contract performance, including delivery, receipt, warranty, damages and insurance.
  16. Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.

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